Board nominations

Nominations to the CPF Alberta Board of Directors

composition of the Board of Directors frequently asked questions nominations procedure submit a name

Composition of the CPF Alberta Board of Directors

Position

Description Summary

President

The role of the President is to:

be the official spokesperson for Canadian Parents for French, Alberta Branch

preside at and establish the agenda for all Annual and Special General Meetings and meetings of the Board of Directors

be an ex officio member of all committees except the Nominations Committee

maintain regular contact with board members and committee chairs

present to the Annual General Meeting on behalf of the Board of Directors an annual report concerning the affairs of the organization

keep the Vice President informed of all concerns and activities

be responsible for coordinating regular evaluations of Executive Director

serve as Branch Delegate at Annual and Special General Meetings of Canadian Parents for French (national association).

Vice President

The Vice President:

works closely with the President, keeping fully informed of Canadian Parents for French and CPF Alberta policies and programs

chairs meetings and assumes other presidential duties in the absence of the President

assumes any other tasks that may be assigned from time to time by the Board of Directors.

Director

It is the responsibility of the Board of Directors to:

uphold the bylaws

ensure that resolutions passed by the membership are carried out

set policies which reflect the purpose of the organization and monitor activities to ensure compliance with those policies

seek the funds necessary to carry out the organization’s activities

monitor the expenditure of funds

ensure organizational continuity

Individual Directors also take on specific roles, such as Secretary, Treasurer or Committee Chair.

Frequently asked questions

How many people are elected to the CPF Alberta Board?

The Board can include up to nine members

What is the term of office?

Directors are elected to the Board for 2-years term at the branch Annual General Meeting, with about half of the Board elected each year.

What would my time commitment be?

Board meetings are generally held 6 times between Annual General Meetings. Months and dates vary annually, depending on strategic plans, board members' availability and budget limitations.

There are at least 3 face-to-face meetings (usually on a conference weekend) and 3 virtual meetings online each year (usually in the evening midweek). Meetings are scheduled as far in advance as possible.

Average time commitment for Board-related activities is 45 hours per year. Committee meetings are in addition to this, as required.

Would I be oriented and mentored if I take on a board position?

There is an information package and an orientation session for new Board members. The Board also undertakes an annual needs survey to determine what training is required, and specific training for the Directors is provided in conjunction with at least 3 Board meetings a year. There is also ongoing mentoring from the experienced Board members and support from the staff.

Would I receive an honorarium from CPF Alberta?

No remuneration is paid to any elected or appointed Director for services rendered to or on behalf of CPF Alberta. However, reasonable out-of-pocket expenses (including meeting attendance) are paid in accordance with CPF Alberta policy.

Nominations procedure

Nominations Committee

It is the responsibility of the CPF Alberta Nominations Committee to identify future board needs, gather and generate names of prospective Directors, research and screen prospective Directors, and to circulate a list of nominees to CPF Alberta members at least 30 days before the Annual General Meeting.

To reach the current Nominations Committee email info@cpfalta.ab.ca or contact our Executive Director at 780-433-4311 in Edmonton or 1-888-433-6036.

Additional Nominations Procedure

In addition to nominations made by the Nominations Committee, and in lieu of nominations from the floor at the Annual General Meeting, members of Canadian Parents for French, Alberta Branch may put forward nominations for the Board of Directors as follows

There are not already two board members from the nominee’s chapter whose terms will both continue for the coming year.

The nominee is a Voting Member.

The nominee is not excluded from sitting on the board by the bylaw regarding Term of Office for board members.

The nomination must be submitted by at least five Voting Members from at least two CPF chapters located in Alberta, and must include a letter from the nominee stating that s/he agrees to be nominated.

The nomination must identify the position for which the member is being nominated.

A member may not be nominated for more than one position in the same year.

The nomination must be received by the CPF Alberta head office no later than July 30.

The Executive Director shall inform the Nominations Committee of any such nominations.

The Executive Director shall ensure that the names of such nominees are circulated to CPF Alberta members at least 30 days before the Annual General Meeting.

Submit a name

To nominate an individual through the Additional Nominations Procedure (above), forward the required information to the CPF Alberta head office no later than July 30:

CPF Alberta, Box 34094 RPO Kingsway, Edmonton AB T5G 3G4       fax 780-433-7306       email info@cpfalta.ab.ca

To suggest the name of a potential nominee to the Nominations Committee:

Name of suggested nominee:

His/her city/town of residence:

His/her email address:        His/her phone number:

For the position of (optional):           Is this personal aware you are submitting his/her name?        yes no

Your name:

Your email address:

To forward your personal expression of interest to the Nominations Committee, please complete the following:

Your name:

Email address:    Phone number:

City/town of residence:

Interested in the position of (optional):

Would you be willing to commit to a 2-year volunteer term on the CPF Alberta Board of Directors? yes         no

Board business travel expenses are covered by CPF Alberta. Would you be willing and able to travel on board business within the province?

Do you believe in the CPF vision and positions for French-second-language learning?

What experience have you had within Canadian Parents for French?

Have you had any previous experience on a policy governance Board of Directors?

What interests you in serving on the CPF Alberta Board of Directors?

Do you have any of the following skills/experience? Check all that apply:

local CPF chapter Board member       teacher/school administrator       business/management       legal       accounting/finance

Any additional information:

Position	Description Summary
President	The role of the President is to: be the official spokesperson for Canadian Parents for French, Alberta Branch preside at and establish the agenda for all Annual and Special General Meetings and meetings of the Board of Directors be an ex officio member of all committees except the Nominations Committee maintain regular contact with board members and committee chairs present to the Annual General Meeting on behalf of the Board of Directors an annual report concerning the affairs of the organization keep the Vice President informed of all concerns and activities be responsible for coordinating regular evaluations of Executive Director serve as Branch Delegate at Annual and Special General Meetings of Canadian Parents for French (national association).
Vice President	The Vice President: works closely with the President, keeping fully informed of Canadian Parents for French and CPF Alberta policies and programs chairs meetings and assumes other presidential duties in the absence of the President assumes any other tasks that may be assigned from time to time by the Board of Directors.
Director	It is the responsibility of the Board of Directors to: uphold the bylaws ensure that resolutions passed by the membership are carried out set policies which reflect the purpose of the organization and monitor activities to ensure compliance with those policies seek the funds necessary to carry out the organization’s activities monitor the expenditure of funds ensure organizational continuity Individual Directors also take on specific roles, such as Secretary, Treasurer or Committee Chair.